Job Purpose: Provide strong, reliable support to Senior Officers  

OFFICE MANAGER RESPONSIBILITIES INCLUDE: 

i. Ensure work tools are operational and office supplies at required level

ii.  Maintain and update an efficient registry of electronic and hard copy documents iii. Process and convey telephone calls and hard copy mail

1. Prepare correspondence, memos and emails  for other related offices in relation to office operations
2. Maintaining schedules and calendars for meetings and keep appointments.
3. Keep accurate record of file movements and manage  general filling vii. Handling petty cash

1. Oversee office upkeep in terms of needed repairs and daily cleaning
2. Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times

i.         Performs other related tasks as assigned by the supervisor and management.

x.     Ability to work with minimum supervision 

REQUIRED SKILLS, ABILITIES, AND KNOWLEDGE FOR OFFICE MANAGER POSITION

1. Grade 12 School Certificate with five Credits including English language. .
2. Minimum of a Diploma in secretarial studies; additional qualifications in management will be added advantage.
3. Relevant experience preferably in a higher learning institution. 

d) Shorthand/Typewriting Speed of 90/100WPM  and 55/65WPM  for office Manager i position (senior position)

1. Must have high computer skills in Word and Excel
2. Demonstrated experience in supervision of support staff
3. Strong critical thinking, problem-solving
4. Excellent written and verbal English skills.
5. Strong communication and interpersonal skills
6. Must be a member of the  Professional Secretaries Association of Zambia.

HOW TO APPLY 

Candidates meeting the stated requirements must forward their application letters with the following:

1. A Curriculum Vitae (CV) and certified copies of academic and professional certificates focused on key responsibility areas, 
2. Three names and addresses of referees, two of whom must be professionally acquainted with the applicant.

Electronic applications must be emailed to jobs@kmu.ac.zm  by 15th November 2025.

Muchinga residents are encouraged to apply and only shortlisted candidates will be contacted. 

Phone:  0960980011/0975093144

Hard copy application letters must be sent to the undersigned not later than 15th November 2025.

The Deputy Registrar

Kapasa Makasa University

P O Box 480195

CHINSALI